National Educational Association of Disabled Students' (NEADS) Code of Conduct
Effective October 2018
Members of the Organization or an organization Member refer to: Executive Directors, Board Members, the National Coordinator, Volunteers, Consultants, Staff, and Advisors
The purpose of adopting such a formal statement is to provide members of the organization with guidelines for making ethical choices and to ensure that there is accountability for those choices. All organization members have been selected using a fair, transparent and ethical application process. When all members of an organization adopt a code of ethics, they are expressing their commitment to ethical behavior. All members are advocates for National Educational Association of Disabled Students (NEADS) and should respect and adhere to all policies, procedures and practices set forth by the organization including but not limited to this policy. This will allow organization members to feel safe and productive in their work and efforts for the organization. All members of the organization should understand and comply with all areas of the code.
With NEADS being a national not-for-profit that represents individuals from diverse provinces across Canada, it is important that everyone is committed and invested in the work that is being done. As such, all members of the organization are expected to:
All members of the organization will adhere to differing terms of work with the organization. Please refer to your contract or your point of reference upon involvement for clarification on the term of specific involvement.
For the Board: Board members are subject to a three year term with the possibility of extension
(i) When ones term is up one can extend if they choose. The maximum amount of extensions is three terms. re: Protocol of Leaving the board
(ii) One can be on the board as long as you are a post-secondary student. Up to five years post-graduation. Refer to NEADS bylaws for more information.
As an organization, we expect our members to behave professionally and appropriately when interacting with other members of the organization, the community and the public in general. Therefore, any means of communication from members of the organization must be free of harassment, intimidation or discrimination based on disability, gender, race, sexual orientation, religion, economic status, or any other reasons are prohibited. We strived to create a meaningful collaborative team working cohesively with each other to better the organization and the disability community.
There is a zero tolerance practice with respect to harassment. Any form of harassment that is physically or verbally discriminating in nature, based upon another person’s disability, race, colour, gender, ancestry, place of origin, political beliefs, religion, marital status, sex, age or sexual orientation is NOT TOLERATED. Any discriminatory behavior or harassment that is directed at an individual, that is unwanted or unwelcome, and causes distress to that person, is strictly prohibited and will be grounds for immediate termination as a volunteer, or, in the case of an employee, immediate dismissal for just cause without notice or pay in lieu of notice.
I. Physical Harassment
II. Non-Physical Harassment
(i) There is no place for bullying, harassment or gossiping;
(ii) Any form of harassment, whether it be verbal (in-person, voicemail) or non-verbal (social media, email) is not tolerated under any circumstances.
Members of the organization are allowed up to (2) unexcused absences after which point, the absences must be excused. The same applies for being late to meetings of any kind. In order to excuse an absence, members are expected to provide reasoning for their absence. Any absence is to be submitted to a member’s immediate superior and requires:
(i) if one is on a call, you are required to participate and be present on the call as much as possible.
(ii) form for leave of absence needs filled out prior to absence
Confidentiality and Openness
Relationship with Staff and Board Members
- Commitment to the board
(i) members should show their commitment to the board and enthusiasm towards the board. Refer to Attendance
- Members of the organization are to disclose to the Chair of the Board of Directors about any personal relationships amongst each other within a timely manner
(i) This could be a conflict of interest so disclosure is necessary.
- all members of the organization are to treat every person with respect and without discrimination.
- professional conduct between members is require
Conflicts of Interests
We strive to promote trust between members of the organization and stakeholders. As such, it is critical that these relationships are protected. Ensuring that we as members of the organization will not engage in or conceal situations and activities that would create conflicts of interests.
Chairs & Members of Committees
Protocol for Leaving the Organization
In the event a member of the organization has to leave the board the protocol we require members to follow is as follows. This protocol must be followed with respect to every group/project/board/committee/etc the member is a part of.
Acting in the Public Interest
As members of the organization, we present the organization publically.
The organization has an active governing body that is responsible for setting the goals direction of the organization and oversee the finances, projects, operations, and policies of the organization. The governing body:
As a National organization, we receive invitations to attend or present at events, meetings, and conferences nationwide. Often members of the organization are sent to represent the organization. Where possible we request that the government department or organization hosting the event and asking for the expertise of our representation, cover costs including travel, accommodation, ground transportation and per diems. If the host organization is not in a position to cover costs, then with the approval of the NEADS national office travel and related business expenses are paid for by the organization. Traveling and representing the organization is a privilege that we expect to be taken professionally. The following points are specific to NEADS related travel.
If you are sent to a NEADS event, all travel expenses are paid for by the organization. Members will receive reimbursements for their food, travel and lodging The following points are specific to NEADS related travel reports.
(i) Per Diem is for NEADS Board, staff, volunteers, and support when traveling for a NEADS related event
(ii) Per Diem cannot be claimed when you are provided a meal at the event, the cost of per diem is to cover any costs that come out of a representatives own personal account for meals while traveling.
Breach of the Code of Conduct
It is imperative that all sections of this code of conduct are followed. Failure to follow the code of conduct will result in disciplinary action as stated below:
I. Warning System
* If a member of the organization is to break the conduct then there will be a warning system in place. The member will receive a maximum of two warnings and a written explanatory document with reasons for the warning.
* If a member of the organization fails to correct behaviour(s) post warnings the board will have the chance to enforce a suspension with the maximum amount of time being on suspension being 20 days.
III. Removal/Termination From The Organization
* (i) one can be removed from the organization if the member of the organization fails to correct the specific behaviour(s) after warnings and suspensions
* (ii) if the member of the organization has committed an illegal offence then the member will be removed from the organization immediately without the need for the warning and/or suspension.
The appropriate punishment for the member of the organization will be determined by the Board of Directors. Specific punishments are subjective to the situation
present; therefore it is not guaranteed that punishment I, II, and III will be followed in the order presented, or that any combination of the three will occur. A member of the organization will receive one of the above punishments that are determined by the act committed, and by the discretion of the Board of Directors. (Ex. an member is found to have bullied another member of the organization, if the board determines such an act warrants removal from the organization, the I and II steps will be bypassed and the individual will be removed as per III)
It is one's own responsibility to turn in your NEADS property, including business cards, projects, research, paperwork, passwords, documents, expense forms, and any other NEADS work within (5) business days - if the member of the organization fails to submit this information to the organization, the organization will be subjected to withhold payment until above mentioned are received.
I, (Member of the Organization – ______________________), have read, understand and agree to abide by the Code of Conduct of the National Educational Association of Disabled Students and I understand that such adherence is a condition of my work with the organization. I understand that a violation of the Code of Conduct may be grounds for termination as a volunteer or in the case of an employee immediate dismissal for just cause without notice or pay in lieu of notice. Signed this ________________ day of ____________________, 20_____.
______________________________ (Volunteer/Employee - Signature)
______________________________ Signature of Chair
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